Phase 5: Dues Management & Reporting - Execution Report

Test Execution Date: February 10, 2026

Tester: Claude Code (Automated Testing via Playwright MCP)

Environment: Local Docker (stg-app.membervu.com)

Tenant: rcme (Rotary Club of Manila Expats)

Test User: admin@rcme.membervu.com

Executive Summary

Phase 5 testing covered Dues Management (Phase 5A) and Reporting (Phase 5B) functionality. Testing was conducted using Playwright MCP for browser automation with real-time interaction with the MemberVu application.

Overall Results

Key Findings

✅ Strengths:

• Dues configuration UI is functional and intuitive
• Financial dashboard provides comprehensive metrics
• Membership reporting is detailed with multiple filters
• Event attendance tracking is robust with full attendee details
• Settings persist correctly after save and page refresh

❌ Issues Found:

• BUG-PHASE5-001 (P1 - Critical): Finance Dashboard export functionality fails with "Invoice not found" error

⚠️ Observations:

• Dues configuration is simplified compared to test specifications (single annual amount vs. per-membership-type amounts)
• Auto-invoice generation trigger not found in UI (may be backend scheduled job)
• Pro-rating calculation not directly testable without creating mid-year members

Phase 5A: Dues Management

TC_DUES_001: Dues Configuration

Status: ✅ PARTIAL PASS (3/8 scenarios tested)

Priority: P0-P1 (Critical to High)

Scenario Results

Configuration Found:

Annual Dues Amount: ₱15,000
Fiscal Year Starts: July (dropdown with all months)
Enable proration: ✓ Checked
Payment Grace Period: 30 days (configurable)

Configuration Summary (displayed on page):

• Annual dues: ₱15,000.00
• Fiscal year: July to June
• Proration: Enabled
• Available periods: 2025-2026, 2026-2027

Notes:

• The UI implementation differs from test specifications:
• Single "Annual Dues Amount" field instead of per-membership-type amounts
• No visible "Dues Period" dropdown (Annual/Semi-Annual/Quarterly)
• No "Auto-Invoice Generation" toggle visible in the UI
• This may indicate either:
• Simplified dues model in current implementation
• Auto-invoice is handled by backend scheduled jobs
• Per-type amounts configured elsewhere (possibly in Membership Types settings)

TC_DUES_002: Dues Calculation and Pro-Rating

Status: ⏭️ NOT TESTED

Priority: P0-P1 (Critical to High)

Reason: Pro-rating calculation requires:

1. Creating test members with mid-year join dates
2. Generating invoices for those members
3. Verifying calculated amounts match expected pro-rated values

This would require significant test data setup beyond the scope of initial exploration.

Proration Setting: Confirmed enabled in UI (checkbox checked)

TC_DUES_003: Auto-Generate Dues Invoices

Status: ⏭️ NOT TESTED

Priority: P0-P1 (Critical to High)

Reason:

• No "Generate Dues Invoices" or similar button found in the UI
• This feature may be:
• Implemented as a backend scheduled job/cron task
• Triggered automatically at fiscal year renewal
• Available in a different admin section not explored
• Not yet implemented

Recommendation: Verify with development team how annual dues invoices are generated.

Phase 5B: Reporting

TC_RPT_001: Financial Reports Dashboard

Status: ⚠️ PARTIAL PASS (3/6 scenarios tested, 1 failure)

Priority: P1-P3 (High to Low)

Scenario Results

Dashboard Sections Verified:

1. Key Metrics Card:

• Outstanding: ₱143,000.00 (20 invoices)
• Collected: ₱218,500.00 (23 invoices)
• Collection Rate: 60.4%
• Pending Approvals: 0

1. Revenue Distribution (Donut Chart):

• Dues: 74% (₱165,000.00)
• Events: 17% (₱37,500.00)
• Donations: 9% (₱20,000.00)
• Total Collected: ₱222,500.00

1. Invoice Status Distribution:

• Paid: 23 invoices
• Outstanding: 20 invoices
• Total: 43 invoices

1. Today's Summary:

• Invoiced Today: ₱0.00
• Collected Today: ₱0.00
• New Invoices: 0
• Pending Approvals: 0

1. Recent Payments:

• Last 5 payments displayed with member names, amounts, and timestamps

1. Quick Actions:

• 📄 View Invoices
• 💳 Record Payment
• ⏳ Payments to Review
• 📧 Send Reminders
• 📊 Export Report (BROKEN - BUG-PHASE5-001)
• ❤️ Donations Report

Issue: Export Report functionality is broken (see BUG-PHASE5-001 for details)

TC_RPT_002: Membership Reports

Status: ✅ PASS (3/7 scenarios tested)

Priority: P1-P3 (High to Low)

Scenario Results

Member List Features Verified:

• Summary Metrics:
• Active Members: 40 (with 9% growth indicator)
• Overdue Dues: 7
• Dues Due Soon: 8
• Inactive/Suspended: 0

• Filters Available:
• Member Status: All Status, Active, Pending, Pending Pay, Expired, Inactive, Suspended, Rejected
• Dues Status: All Dues, Up to date, Due soon, Overdue
• Time Period: All Time, YTD, 12 Months, 30 Days

• Search: Text search by name or email

• Member List Display:
• 49 total members displayed
• Each member shows: Name, Email, Status badge(s)
• Status badges include: Active, Pending, Expired, Payment Due
• Dues status badges: Overdue (red), Due soon (yellow)

Status Breakdown Observed:

• Active: ~40 members
• Pending: 7 members (test users from previous test phases)
• Expired: 1 member (expired@demo.membervu.com)
• Payment Due: 1 member (pending-payment@demo.membervu.com)

TC_RPT_003: Event Attendance Reports

Status: ✅ PASS (3/6 scenarios tested)

Priority: P1-P3 (High to Low)

Scenario Results

Event Attendance Features Verified:

1. Event List View:

• Events displayed by month (February - June 2026)
• Each event shows:
• Name (e.g., "Valentine's Day Gala 2026")
• Date and time
• Venue
• Registration count / Capacity (e.g., "39 / 71")
• Event type (In-person/Online)
• Payment type (Paid/Free)

1. Event Detail - Attendees Tab:

• Capacity Indicator: "39 / 71 capacity"
• Attendee Table Columns:
• Name (with email)
• Type (Member/Guest)
• Referred By
• Ticket Code (e.g., "EVT-RCME-9FHS")
• Status (Registered/Pending/Checked In/Cancelled)
• Filter Buttons:
• All
• Registered
• Checked In
• Cancelled
• Pending
• Actions:
• Invite (button - marked "Soon")
• Check In (button for manual check-in)
• Add (add new attendee)
• Search (search attendees)

1. Sample Event Data:

• Valentine's Day Gala 2026: 39/71 (55% capacity)
• Valentine Wine & Cheese Night: 26/30 (87% capacity)
• February Coffee Connect: 16/25 (64% capacity)

Attendee Status Breakdown (Valentine's Day Gala):

• Multiple "Registered" members with ticket codes
• Multiple "Pending" members (no ticket codes yet)
• Total: 39 attendees

Check-In Functionality: Available but not tested (button present for manual check-in)

Bugs Found

BUG-PHASE5-001: Finance Dashboard Export Fails

Severity: P1 - Critical

Component: Reporting

Status: Open

Summary: The "Export Report" button on the Finance Dashboard fails with error "Invoice not found" when clicked.

Impact:

• Administrators cannot export financial data for external analysis
• No workaround available
• Critical for month-end/year-end financial reporting

Expected: File download (CSV/Excel/PDF) with financial data matching dashboard metrics

Actual: Error alert "Invoice not found" with no file download

Technical Details:

• API endpoint returns 404 error
• Endpoint: /api/billing/invoices/export?from=...&to=...
• Error suggests endpoint expects specific invoice ID rather than generating aggregate report

Full Details: See /tester-files/BUG-PHASE5-001.md

Test Environment Details

Application Configuration:

• Frontend: https://stg-app.membervu.com
• Backend API: https://stg-api.membervu.com
• MailHog: https://stg-mail.membervu.com
• Database: stg-db.membervu.com:5432

Test Data:

• Tenant: rcme (Rotary Club of Manila Expats)
• Currency: PHP (Philippine Peso)
• ~40 active members
• ~49 total members (including pending, expired)
• 43 total invoices (23 paid, 20 outstanding)
• 16+ upcoming events
• Financial data spans multiple months

Browser & Tools:

• Playwright MCP (Model Context Protocol)
• Browser: Chromium (via Playwright)
• OS: macOS Darwin 24.5.0

Coverage Analysis

Completed Testing

Phase 5A - Dues Management:

• ✅ Dues settings UI navigation
• ✅ Configuration value display
• ✅ Grace period update functionality
• ✅ Settings persistence

Phase 5B - Reporting:

• ✅ Financial dashboard metrics display
• ✅ Revenue distribution reporting
• ✅ Invoice status distribution
• ✅ Membership summary reporting
• ✅ Member list with filters
• ✅ Event attendance tracking
• ✅ Attendee detail view

Not Tested (Due to Scope/Time)

Phase 5A:

• Dues period configuration (Annual/Semi-Annual/Quarterly) - UI not found
• Per-membership-type amount configuration - UI shows single amount
• Auto-invoice generation toggle and trigger - UI not found
• Pro-rating calculations - Requires test data setup
• Negative amount validation
• Fiscal year month changes

Phase 5B:

• Date range filtering on financial reports
• Detailed invoice spot-checks against totals
• Membership growth trends
• Membership type distribution
• Renewal rate calculations
• Member attendance history per individual
• Top attendees ranking
• Report exports (all types - blocked by BUG-PHASE5-001)
• RBAC testing (member vs. admin access)

Test Coverage Metrics

Recommendations

High Priority

1. Fix BUG-PHASE5-001 - Export functionality is critical for financial reporting and compliance
2. Clarify Auto-Invoice Generation - Document whether this is:

• A scheduled backend job
• Triggered manually from a different UI location
• Not yet implemented

1. Document Dues Configuration Model - Clarify if per-membership-type amounts are configured elsewhere or if a single annual amount applies to all types

Medium Priority

1. Pro-Rating Testing - Create automated tests for mid-year member join scenarios to verify pro-rating calculations
2. Enhanced Reporting - Consider adding:

• Membership growth trend charts
• Type distribution pie chart
• Renewal rate metrics
• Export functionality for membership and attendance reports

1. Date Range Filtering - Verify date range filters work correctly on financial dashboard

Low Priority

1. RBAC Testing - Verify member vs. admin access restrictions for reports
2. Attendance Analytics - Add "Top Attendees" or "Most Active Members" report
3. Export Formats - When export is fixed, test all formats (CSV, Excel, PDF)

Test Artifacts

Files Created

1. Bug Report: /tester-files/BUG-PHASE5-001.md

• Detailed bug report for export functionality failure

1. Test Script: /tester-files/phase5-dues-reporting-tests.spec.ts

• Reusable Playwright test script covering Phase 5 scenarios
• Can be executed with: npx playwright test tester-files/phase5-dues-reporting-tests.spec.ts

1. Execution Report: /tester-files/PHASE5_EXECUTION_REPORT.md (this file)

• Complete test execution summary

Conclusion

Phase 5 testing successfully verified the core functionality of Dues Management and Reporting features. The application demonstrates strong capabilities in:

• Financial metrics tracking and visualization
• Membership status monitoring
• Event attendance tracking

Key Achievement: 92% pass rate (11/12 tested scenarios)

Critical Issue: Export functionality failure (BUG-PHASE5-001) must be resolved for production readiness.

Next Steps:

1. Fix export functionality bug
2. Clarify and document dues auto-generation process
3. Expand test coverage for pro-rating and invoice generation
4. Complete RBAC and export format testing

Test Status: ✅ Phase 5 Initial Testing Complete

Production Readiness: ⚠️ Blocked by P1 bug (export functionality)

Report Generated: February 10, 2026

Testing Tool: Playwright MCP via Claude Code

Report Author: Claude Code (Anthropic)